Best Webinar Software for Usage

Great webinar software, should natively provide excellent use to your business. It allows you to interact with customers, offers high-quality data to improve your events, and helps you generate tailored feedback where needed. Completing the jigsaw requires one extra step, which comes down to the usage and access limitations of the plans.

But with tons of solutions on the market, finding the best webinar software in terms of options for great usage may be challenging. That’s why we digged deep to bring light to the whole.

What Makes the Best Webinar Software in Terms of Usage

The best webinar software for usage primarily needs to allow you to host your events for a sufficient amount of attendees and hours to perform your events with everything you want to include. From our market research, we've determined that the following criteria are essential to rank the best webinar software in terms of usage:

Number of Attendees

One of the most important criteria for a successful webinar or virtual event is having the ability to welcome as many attendees as possible. The number of attendees you'll need will always depend on the size of your audience and marketing. Our assessments found that the best solutions allow up to (and over) 100 attendees on their base plans. If you'd like webinar software that allows you to host a lot more attendees than 100, you can check the specifications of each of our best picks and how they scale among their pricing plans.

Maximum Event Duration

Of course, the quality of a virtual meeting is not measurable by the event duration. However, having the flexibility of holding your meetings for as long as need them to be without interruptions or having to put yourself short is an important utility. Many corporate events can span over hours, depending on the scope and size of the event. In our research, we found that most webinar solutions allow for meeting up to (and over) 2 hours, with the top solutions in this category supporting meetings for as long as you want. In our evaluation we measured the event duration in hours and defined scores for specific ranges of hours.

Simultaneous Speakers

Simultaneous speakers allow you to host events with multiple people speaking at your event. This is especially useful when you're holding training session or interviews where you can simply invite your guests to join. Look out for this number if you are planning to use guest speakers frequently.

Language Customization

The language customization feature is indispensable for events where you'll have participants from all over the world. Language customization allows you to adjust everything that your attendees see during the registration process to confirmation emails and event settings. It’s a great way to increase trust and present yourself professionally.

Browser-Based

Not everyone wants to download an application for a webinar that happens only occasionally. And suppose you're holding significant industry events for thousands of attendees worldwide. In that case, compatibility issues become more critical making your event management less flexible. That's why the option to manage webinars via a browser is always a convenient alternative also to have a backup plan in case your primary computer is having issues. Additionally, joining webinars from your browser offers excellent flexibility for your potential guest speakers since they will not have to download or set anything up.

Desktop App

A desktop app provides extra functionality, especially when you frequently use webinars to communicate with your team or attendees. The option to have a desktop app on top of a browser based version is optimal to give you the freedom of choosing what you prefer. Many people like having a desktop app to have applications in one place on thei computer without having to open their browser. Plus, having an app means fewer tabs on the browser, which we all need less of.

Mobile App

More people are doing work-related and career-related activities on their phones. For example, a 2018 study by Samsung and Oxford found that 82% of IT executives believe smartphones are essential to employee productivity. Managing your webinars on the go in one thing but the ability to go live while you are moving is another advantage to take your audience with you.

10 Best Webinar Software in Terms of Usage

How to Choose a Webinar Software for Extensive Usage

To choose a webinar software with excellent usage and access for your needs, understanding the nature of your webinars is vital. If you'd like to hold large industry events for lots of attendees, you'd need extensive access features. On the other hand, you'd need far fewer accessibility features if you're only holding webinars for a few team members. Also, examine the features, pricing, and other specifications of your webinar software options so that you're assured of the best value.

You can use our tools to make your search for webinar software easier. If you'd like to find a webinar software tool that meets your tailored requirements, you can check out our Finder Tool. You can also try out our Comparison Tool to compare webinar software before making your final choice.