Best Project Management Software for Small Teams & Businesses

Choosing a project management solution for your team is always a great idea, whether you're a small or large business. Project management software helps you harmonize your team's efforts, streamline operations, and improve productivity. And if you have a smaller business, this is essential for growth and staying ahead of the competition.

But with many solutions on the market, making that choice is not always easy. How do you pick a project management solution for your small team that will help improve your agility and productivity? There are several critical factors to look out for, which will help you make the right decision. We've created this article to help you understand and consider these factors when choosing. Read on to find out what we've uncovered in our research.

What Makes the Best Project Management Software for Businesses?

Below are the critical factors you need to consider when choosing a project management solution for your team:

Simple and easy-to-use interface

One of the greatest strengths of a small team is its agility. You can impress your clients and edge out the competition when you're fast. To enhance your speed of delivery, having excellent project management software that's easy to use is extremely valuable. With simple, bugless software, your team can carry out tasks seamlessly from start to finish with little lag. You'll also be able to guarantee high-quality output, further increasing your competitiveness. Before picking a project management solution, explore and play around with the tool a little to ensure it is easy to use. For more information on ease-of-use project management solutions, check out this page.

Good features

The primary use of project management software is to ensure smooth and adequate project planning. When picking project management software, ensure it has sufficient features to meet your project planning, execution, management, and tracking requirements. From task creation and assigning to time tracking and task dependencies, a great suite of features will help you derive significant value from your team. While small businesses require fewer features and options for customization, it should still allow you to do everything you want to use it for. Here you can read more about choosing a project management solution with great features.

Useful integrations

Project management tools are great, but they're not necessarily designed for certain specialized activities for each department. For example, word processing and document editing are best done in Google Docs or Microsoft Word, and spreadsheets are best done in spreadsheet software like Microsoft Excel and Google Sheets. To ensure that your team can use the tools they know and love seamlessly while using your project management tool, you may want to get software that supports such integrations. Software integrations help to streamline the project execution pipeline, ensuring that your team stays maximally productive.

Affordable pricing

While you want to allow your team to do better, there's no need to break the bank. That's why affordable pricing is an important factor in deciding for most small businesses. When choosing a reasonable solution, do ensure it also meets your specifications. This way, you'll win on both ends. If you are very tight on a budget and looking to find the cheapest solutions for your small team, you can check them out here.

Project views

Project views help you stay on top of the project and help you know how to keep your team motivated. They're also crucial for helping you as a team leader see where you need to make changes or adjust plans. When picking a project management solution, ensure it offers efficient viewing options so that you can quickly grasp your progress and understand where you need to make changes. From Kanban to simple lists and other views, you can check for many options. Look for the ones you use or prefer the most before choosing a solution.

Access

When choosing a project management solution for your small team, it's helpful to ensure that it supports access through multiple devices and offers enough storage to save files. Multiple access options will allow your team to work from their phone or desktop app to stay agile at all times. Click here to learn more about how you can confirm that your team's chosen project management solution has all the access options and how we make our in-depth assessments in this category.

Security

The security of company and client data is a high priority in any project. It's essential to ensure adequate options to guarantee that only authorized persons access data. Additionally, you should check for cloud storage options to keep your data protected and safe from loss or compromise while staying compliant with regulations. Want to know more about security options to check for while picking a project management solution? Read about it here.

10 Best Project Management Software for Small Teams

How to Choose a Project Management Software for Your Small Business

Picking the best project management solution for your team requires understanding your team first. While selecting a project management solution, choosing a solution that helps complement your team's strengths and facilitates improvement where needed is essential. Ensure to pick a robust solution in the areas we've highlighted in this article, but also keep the emphasis on the areas you consider most critical for your business.

Want to find a solution that meets your tailored requirements? Check out our finder tool. And if you need to compare multiple project management software to determine the best one for your team, you can try our comparison tool.