Best Project Management Software for Admin Controls & Reporting

One of the most important aspects of boosting performance with project management is ensuring every component works as it should. To do this as a manager, your project management software needs to provide options to stay in control. This includes functionalities to get quick, real-time updates and the ability to implement changes to the project when there's a need to.

So, how do you choose a project management solution that allows you to do this effectively? Let’s look at the criteria you should consider.

What Makes the Best PM Software for Admin Controls & Reporting?

During our analysis, we compare several product offerings to determine the administrative controls offered by each solution. Then we analyze the administrative control tools available to decide on the most critical. Below are the criteria that we have determined are essential for a complete suite of administrative controls:

Project Dashboard

A project dashboard helps you get quick and accurate updates on the status of a project, and you can make changes from there if you want to. With project dashboards on your project management solution, you can say goodbye to several minutes of daily briefings and get quick, real-time updates. With these updates, it's easier to see where a change needs to be made so that you always stay in control. Because of this feature's usefulness, it makes up 17.5% of our scoring.

Reporting

Reports are a great way to stay updated on your projects and ensure everything is going according to plan. The key difference between reports and a project dashboard is that a report provides updates on crucial, preset metrics. In contrast, a project dashboard gives a general overview. Reports help ensure the project's key goals are being met, assuring quality. Due to its utility, reporting makes up 15% of our scoring in this criterion.

Custom Fields

Every project will have components that are unique to it and which may not be directly applicable to previous projects. For example, a client may prefer per-task billing, while another would like to be billed per hour. That's just one example where custom fields can help to organize projects. It allows you to be flexible with your projects and is an excellent addition to your project management solution. Custom fields make it easier for you to address new and challenging projects with agility.

Custom Reports

Custom reports help maximize periodic reports' returns from your project management software. With the custom reports functionality, you can tailor your project reports to fit specific business-specific criteria, such as KPIs and project milestones. It will help you to be more attuned to the goals of each project and produce the best results for your clients on time.

Project portfolios

With project portfolios, staying organized is way easier. Project portfolios allow you to group projects together. By grouping similar projects in an organized way, you're able to create more business value, save resources, and align objectives to meet the broader goals of your business. Effectively orchestrate, prioritize, and manage your projects to better suit more general organizational goals.

Set Goals

Goals are a great way to keep the focus for you and your team members. The ''Set Goals'' functionality allows you to set goals with clear timelines, measurable targets, and automatic progress tracking. This way, you can optimize resources and allocate team members based on achieved targets and what each milestone needs to be reached.

Workload Management

With workload management, you can better manage work processes. This functionality allows you to plan, monitor, and optimize tasks per-project basis. This way, you can see how well each team is performing, reassign tasks where necessary, and implement load balancing to boost productivity and minimize the risk of burnout.

Admin Console

The administrator console is a dedicated section that allows you to control and manage the team from one location. You can add and remove team members, observe team members' productivity, manage billing, and adjust workspace settings from the admin console.

Create Teams

Teams help to foster consolidation and progress on a task or project. By creating teams, you can incorporate the expertise of multiple team members into a project and have everyone complement their abilities to reach maximum goals. You can think about it as a feature to group your team by departments. It helps you to categorize tasks and projects, making personnel management easier.

User Permissions

Stay in control of who's permitted to do what with user permissions. With user permissions, working with multiple personnel is more straightforward, as you can assign user access based on levels of trust and experience. It also enhances security, as only authorized personnel can access critical aspects of the system.

Data Export

Data exports allow you to export projects, tasks, users, and reports in different formats. It will enable you to do more with your data, such as analysis, deriving business insights, and championing growth. With the data export functionality, you can derive better value for your business, even after you've completed the project successfully.

10 Best Project Management Software for Admins & Reporting

How to Choose a PM Software with Sufficient Admin Controls & Reporting

Choosing a project management solution with sufficient control tools is a matter of determining what criteria are most critical for your team and projects. However, most of the criteria described on this page will apply to most teams. Also, ensure that your chosen project management solution meets your needs regarding other characteristics, such as features, security, integrations, etc.

If you'd like to choose a project management solution to meet your tailored requirements, you can try our Finder Tool or check out our Comparison Tool if you want to compare multiple solutions to choose the best for your team.