Easiest to Use Project Management Software

Everyone likes a mild learning curve, which is why we evaluated 45+ providers to determine the easiest to use project management software in the following list.

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Ease of Use

Entry Price
info
$49/month

Worksection

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Rank 1

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Worksection shines with its intuitive interface, catering to both local and remote teams for task and time management. Its distinct appeal is its simplicity and adaptability for a range of business sizes and types.

In top 3 for

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9.6/10
Ease of Use
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6.9/10
Support
Show details
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Pricing
Plan 1
info
$49
Plan 2
info
$99
Plan 3
info
$199
Free Plan
info
Yes
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Support
24/7 Support
No
Email
Yes
Chat
No
Phone
No
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Access
Number of Projects
info
20
Number of Tasks
info
Unlimited
Number of Users
info
20
Storage
info
20 GB
Mobile App
info
Yes
Desktop App
info
No
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Project Views
Board / Kanban
Yes
List / Grid / Table
Yes
Calendar
No
Map
No
Timeline
No
Gantt
Yes
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Features
Tasks & Sub-tasks
info
Yes
Start & Due Dates
info
Yes
Priorities
info
Yes
Milestones
info
Yes
Task Dependencies
info
Yes
Project Templates
info
Yes
Checklists
info
Yes
Automated Workflows
info
No
Time Tracking
info
Yes
Project Budgeting
info
Yes
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Integrations
No. of Native Integrations
6
Slack
Yes
Gmail
Yes
Microsoft 365
No
Dropbox
No
Google Drive
Yes
Google Calendar
Yes
GitHub
No
HubSpot
No
Salesforce
No
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Administration
Project Dashboard
info
Yes
Reporting
info
Yes
Custom Fields
info
Yes
Project Portfolios
info
Yes
Goals
info
Yes
Workload Management
info
Yes
User Permissions
info
Yes
Data Export
info
Yes
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Security
Two-Factor Authentication
info
No
Audit Logs
info
No
SSO
info
Yes
SOC 2 Type 2 Compliance
info
No
SAML
info
No
SCIM
info
No
Data Backups
info
Yes
Domain Specific Access
info
No

Pros

  • High administrative control

  • Easy to use platform

  • Key features available in base plan

  • Every task has comments feed to discuss the task through completion

Cons

  • Low number of project and tasks in base plan

  • Low value for money

  • Does not allow domain specific access

  • Does not provide audit logs

Entry Price
info
$15/month

Conceptboard

star
Rank 2

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Conceptboard excels in visual collaboration, offering a digital whiteboard for brainstorming and project planning. It stands out for its emphasis on creative processes, making it ideal for teams that rely heavily on visual communication.

In top 3 for

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9.6/10
Ease of Use
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7.6/10
Support
Show details
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Pricing
Plan 1
info
$15
Plan 2
info
$120
Plan 3
info
-
Free Plan
info
Yes
icon
Support
24/7 Support
No
Email
Yes
Chat
No
Phone
Yes
icon
Access
Number of Projects
info
Unlimited
Number of Tasks
info
Unlimited
Number of Users
info
9
Storage
info
20 GB
Mobile App
info
No
Desktop App
info
No
icon
Project Views
Board / Kanban
No
List / Grid / Table
No
Calendar
No
Map
No
Timeline
No
Gantt
No
icon
Features
Tasks & Sub-tasks
info
Yes
Start & Due Dates
info
Yes
Priorities
info
Yes
Milestones
info
Yes
Task Dependencies
info
Yes
Project Templates
info
Yes
Checklists
info
No
Automated Workflows
info
Yes
Time Tracking
info
Yes
Project Budgeting
info
No
icon
Integrations
No. of Native Integrations
14
Slack
No
Gmail
No
Microsoft 365
Yes
Dropbox
Yes
Google Drive
Yes
Google Calendar
No
GitHub
No
HubSpot
No
Salesforce
No
icon
Administration
Project Dashboard
info
Yes
Reporting
info
No
Custom Fields
info
Yes
Project Portfolios
info
Yes
Goals
info
Yes
Workload Management
info
No
User Permissions
info
Yes
Data Export
info
Yes
icon
Security
Two-Factor Authentication
info
Yes
Audit Logs
info
Yes
SSO
info
Yes
SOC 2 Type 2 Compliance
info
No
SAML
info
No
SCIM
info
No
Data Backups
info
Yes
Domain Specific Access
info
Yes

Pros

  • Easy to use platform

  • Good security measures

  • One can export boards as PDF or JPG

  • Offers Board history & versioning

Cons

  • Very basic free plan

  • Limited project visualization options provided

Entry Price
info
$5/month

Timehero

star
Rank 3

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TimeHero takes a unique approach to task management by automatically scheduling tasks based on deadlines and priorities. Its standout feature is its AI-driven planner, which helps teams optimize their time and productivity.

In top 3 for

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9.4/10
Ease of Use
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2.8/10
Support
Show details
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Pricing
Plan 1
info
$5
Plan 2
info
$12
Plan 3
info
$27
Free Plan
info
No
icon
Support
24/7 Support
No
Email
No
Chat
Yes
Phone
No
icon
Access
Number of Projects
info
0
Number of Tasks
info
Unlimited
Number of Users
info
Unlimited
Storage
info
Unlimited
Mobile App
info
Yes
Desktop App
info
Yes
icon
Project Views
Board / Kanban
Yes
List / Grid / Table
Yes
Calendar
No
Map
No
Timeline
No
Gantt
Yes
icon
Features
Tasks & Sub-tasks
info
Yes
Start & Due Dates
info
Yes
Priorities
info
Yes
Milestones
info
No
Task Dependencies
info
Yes
Project Templates
info
No
Checklists
info
Yes
Automated Workflows
info
Yes
Time Tracking
info
Yes
Project Budgeting
info
No
icon
Integrations
No. of Native Integrations
21
Slack
Yes
Gmail
Yes
Microsoft 365
Yes
Dropbox
No
Google Drive
No
Google Calendar
Yes
GitHub
No
HubSpot
Yes
Salesforce
Yes
icon
Administration
Project Dashboard
info
Yes
Reporting
info
No
Custom Fields
info
Yes
Project Portfolios
info
No
Goals
info
Yes
Workload Management
info
No
User Permissions
info
Yes
Data Export
info
Yes
icon
Security
Two-Factor Authentication
info
Yes
Audit Logs
info
Yes
SSO
info
No
SOC 2 Type 2 Compliance
info
No
SAML
info
No
SCIM
info
No
Data Backups
info
Yes
Domain Specific Access
info
No

Pros

  • Affordable plans

  • Easy to use platform

  • Tasks are planned for you each day in the time you have available

  • Risk detection

  • Plan Forecasting

Cons

  • Doesn't allow domain specific access

  • Does not offer project budgeting

Entry Price
info
$7.99/year

GanttPRO

star
Rank 4

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GanttPRO offers a specialized Gantt chart tool, ideal for detailed project planning and timeline management. Its strength is in its intuitive design and interactive Gantt charts, appealing to both project management novices and experts.

In top 3 for

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9.4/10
Ease of Use
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8.8/10
Support
Show details
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Pricing
Plan 1
info
$7.99
Plan 2
info
$12.99
Plan 3
info
$19.99
Free Plan
info
No
icon
Support
24/7 Support
No
Email
Yes
Chat
Yes
Phone
Yes
icon
Access
Number of Projects
info
Unlimited
Number of Tasks
info
Unlimited
Number of Users
info
5
Storage
info
1
Mobile App
info
Yes
Desktop App
info
No
icon
Project Views
Board / Kanban
Yes
List / Grid / Table
Yes
Calendar
No
Map
No
Timeline
No
Gantt
Yes
icon
Features
Tasks & Sub-tasks
info
Yes
Start & Due Dates
info
Yes
Priorities
info
Yes
Milestones
info
Yes
Task Dependencies
info
Yes
Project Templates
info
No
Checklists
info
No
Automated Workflows
info
Yes
Time Tracking
info
No
Project Budgeting
info
No
icon
Integrations
No. of Native Integrations
4
Slack
Yes
Gmail
No
Microsoft 365
No
Dropbox
No
Google Drive
Yes
Google Calendar
No
GitHub
No
HubSpot
No
Salesforce
No
icon
Administration
Project Dashboard
info
No
Reporting
info
No
Custom Fields
info
No
Project Portfolios
info
No
Goals
info
Yes
Workload Management
info
No
User Permissions
info
Yes
Data Export
info
Yes
icon
Security
Two-Factor Authentication
info
No
Audit Logs
info
No
SSO
info
No
SOC 2 Type 2 Compliance
info
No
SAML
info
No
SCIM
info
Yes
Data Backups
info
Yes
Domain Specific Access
info
Yes

Pros

  • Excellent customer support

  • Easy to use platform

  • Save time on making changes of the same type for a number of tasks. In a few clicks, apply filters by an assignee, status, priority or task color

  • Browse the history of changes in your project and go back to any point in it. GanttPRO keeps all versions in real time

Cons

  • Limited or no integrations available

  • Does not offer audit logs

  • Does not provide forms to collect feedbacks and queries

  • Does not have a desktop app

Entry Price
info
$12/month

Swit

star
Rank 5

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Swit combines chat and project management, offering a seamless blend of communication and task tracking. Its distinct feature is the integration of collaboration tools directly into the project management workflow, enhancing team coordination.

Scroll back
Scroll forward
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9.4/10
Ease of Use
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6.2/10
Support
Show details
icon
Pricing
Plan 1
info
$12
Plan 2
info
Custom
Plan 3
info
-
Free Plan
info
Yes
icon
Support
24/7 Support
No
Email
Yes
Chat
No
Phone
No
icon
Access
Number of Projects
info
Unlimited
Number of Tasks
info
Unlimited
Number of Users
info
Unlimited
Storage
info
10 GB
Mobile App
info
Yes
Desktop App
info
Yes
icon
Project Views
Board / Kanban
Yes
List / Grid / Table
Yes
Calendar
Yes
Map
No
Timeline
Yes
Gantt
Yes
icon
Features
Tasks & Sub-tasks
info
Yes
Start & Due Dates
info
Yes
Priorities
info
Yes
Milestones
info
No
Task Dependencies
info
No
Project Templates
info
Yes
Checklists
info
Yes
Automated Workflows
info
Yes
Time Tracking
info
No
Project Budgeting
info
No
icon
Integrations
No. of Native Integrations
11
Slack
No
Gmail
Yes
Microsoft 365
No
Dropbox
No
Google Drive
Yes
Google Calendar
Yes
GitHub
Yes
HubSpot
No
Salesforce
Yes
icon
Administration
Project Dashboard
info
Not available
Reporting
info
Not available
Custom Fields
info
Not available
Project Portfolios
info
Not available
Goals
info
Not available
Workload Management
info
Not available
User Permissions
info
Not available
Data Export
info
Not available
icon
Security
Two-Factor Authentication
info
No
Audit Logs
info
No
SSO
info
No
SOC 2 Type 2 Compliance
info
No
SAML
info
No
SCIM
info
No
Data Backups
info
Yes
Domain Specific Access
info
Yes

Pros

  • Easy to use platform

  • Good administrative control provided

  • Cross-workspace mention

  • Unlimited accumulated Message limit

  • Invite Users in Bulk Using .csv file

Cons

  • Limited features in base plan

  • Does not provide audit logs

  • Does not support multi-factor authentication

Show more

We understand how important it is for a software solution to be easy to use for your team members. Easy-to-use project management software makes managing projects easier, allowing your team members to perform at their best. It also eliminates the common frustration when a worker tries and fails at a task multiple times. But picking easy-to-use project management software all by yourself can be pretty tricky, with the many options. This is what we are here to help you with.

We'll introduce you to the chief criteria essential for assessing a software solution's usability. This way, you can pick a project management software platform that affords you and your team members the best usability and flexibility.

Why Is Usability Important in Project Management Software?

Project management software needs to be easy to use for several reasons:

Promotes efficiency

When software is easy to use, it makes it easier for the user to carry out their tasks efficiently. Easy-to-use software reduces the learning curve and the time spent on each task. It helps team members to execute projects according to plan in less time, making it easier for you to meet your deadlines.

Reduces the need for support

Typically, workers only look for tech support when they encounter a problem they cannot handle. The time spent looking for help when a team member runs into trouble is time that cannot be recovered, and it may range from a few minutes to several hours. By choosing a software solution that reduces the need for support, you can ensure that your team members spend their productive hours on actual work.

Reduces onboarding time

Employee onboarding is always a slope: you have to expose your new employees to internal processes, introduce them to their team members, and introduce them to the company's business software. With complex project management software, getting your new staff into the company becomes even more challenging. Getting a software solution that is easy to get the hang of is essential so your new employees can begin adding value to the company in no time.

Improves employee satisfaction

Easy-to-use project management systems reduce the possibility of an employee getting frustrated at work. With a seamless, integrated, and intuitive interface, using business software can feel almost like second nature. It helps your team members to stay motivated and productive while on their tasks, allowing them to meet deadlines and attain their goals more quickly. With more goals, team members can experience more satisfaction in their roles.

Improves teamwork and team productivity

As the old saying goes, a chain is only as strong as its weakest link. Every team comprises people with different backgrounds, experience levels, and expertise. To help everyone do their best work, use project management software that everyone finds easy to use. Intuitive, responsive software ensures everyone is at their best level of productivity throughout the chain. It decreases lag time at every point and helps the entire team become more productive.

What Makes the Best Project Management Software for Ease of Use?

In checking how usable a software solution is, we used a standardized test on all platforms and thousands of customer reviews related to ease of use to include it in our score.

How do we verify the usability of a project management solution?

First, we need to check the ease of setup, the general navigation, and the software's core functions to see how intuitive it is. We evaluate this by specific tasks to be performed. With these tasks, we look at many other factors that we now discuss in more detail:

Ease of Learning

When choosing a project management solution for its usability, one of the best ways to check this factor is to assess how easy it is to learn how to use it. The best software solutions in this category will have a mild learning curve, as using them will feel natural. If a project management solution takes more than a few hours to get the hang of, it might not be the best for your business.

Icons & Indicators

Today, icons such as menus, toggles, pins, home, restore, options, help, and a few others have become almost universalized. It makes it easy for a user to instantly get acquainted with a new software solution. Indicators also help users know when to move from one point to another and make notifications easier to notice. Indicators also help reduce user error, as they promptly notify users about things they need to know.

Simplifications

Having many options can sometimes be overwhelming, even though it may allow your team members to have several features to choose from. A project management software that can categorize its options effectively and present them in a simple, clean manner is always your best bet.

User Guides

Of course, once in a while, certain features may not be so evident at first glance. This is when a custom user guide comes in handy. Software solutions that offer such guides help the user navigate where intuition may not be enough. Specific software will provide a practical, step-by-step guide when you recently started with the software or an introduction to new features. Other solutions offer dedicated blogs and FAQ sections on their websites where you can find helpful tips for your tasks.

User Reviews

The best person to ask about the usability of a tool is someone who uses (or has used) that tool. When exploring project management software solutions, we used many customer reviews. They help to get a balanced perspective of each tool, so you know what you're getting with your purchase and where limitations arise that would otherwise fall under the table.

10 Easiest to Use Project Management Software

How to Choose a Highly Usable Project Management Software

When choosing easy-to-use project management apps, it's essential to consider the factors mentioned in this article. We have merged everything discussed above into one score to rank software providers. However, take care not to go down a slippery slope of only considering simplicity.

It's crucial to pick a software solution that meets your needs in both usability and features. Sometimes, great software will come with a bit of a learning curve. You'll need to find that balance to derive better productivity from your team while meeting your specific business needs.

Want to explore great tools that meet specific attributes in terms of features, integrations, and other criteria? Check out our Finder Tool. Need to place two or more similar solutions side-by-side and find that line that differentiates them? Check out our Comparison Tool.

Quim P.

Quim P.

Updated: Mar 31, 2024

Project management enthusiast who loves building a good working atmosphere in organizations. Good project management means making team members and clients feel comfortable at every stage of the process. Change my mind.

FAQ

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