Easiest to Use Project Management Software

We understand how important it is for a software solution to be easy to use for your team members. Easy-to-use project management software makes managing projects easier, allowing your team members to perform at their best. It also eliminates the common frustration when a worker tries and fails at a task multiple times. But picking easy-to-use project management software all by yourself can be pretty tricky, with the many options. This is what we are here to help you with.

We'll introduce you to the chief criteria essential for assessing a software solution's usability. This way, you can pick a project management software platform that affords you and your team members the best usability and flexibility.

Why Is Usability Important in Project Management Software?

Project management software needs to be easy to use for several reasons:

Promotes efficiency

When software is easy to use, it makes it easier for the user to carry out their tasks efficiently. Easy-to-use software reduces the learning curve and the time spent on each task. It helps team members to execute projects according to plan in less time, making it easier for you to meet your deadlines.

Reduces the need for support

Typically, workers only look for tech support when they encounter a problem they cannot handle. The time spent looking for help when a team member runs into trouble is time that cannot be recovered, and it may range from a few minutes to several hours. By choosing a software solution that reduces the need for support, you can ensure that your team members spend their productive hours on actual work.

Reduces onboarding time

Employee onboarding is always a slope: you have to expose your new employees to internal processes, introduce them to their team members, and introduce them to the company's business software. With complex project management software, getting your new staff into the company becomes even more challenging. Getting a software solution that is easy to get the hang of is essential so your new employees can begin adding value to the company in no time.

Improves employee satisfaction

Easy-to-use project management systems reduce the possibility of an employee getting frustrated at work. With a seamless, integrated, and intuitive interface, using business software can feel almost like second nature. It helps your team members to stay motivated and productive while on their tasks, allowing them to meet deadlines and attain their goals more quickly. With more goals, team members can experience more satisfaction in their roles.

Improves teamwork and team productivity

As the old saying goes, a chain is only as strong as its weakest link. Every team comprises people with different backgrounds, experience levels, and expertise. To help everyone do their best work, use project management software that everyone finds easy to use. Intuitive, responsive software ensures everyone is at their best level of productivity throughout the chain. It decreases lag time at every point and helps the entire team become more productive.

What Makes the Best Project Management Software for Ease of Use?

In checking how usable a software solution is, we used a standardized test on all platforms and thousands of customer reviews related to ease of use to include it in our score.

How do we verify the usability of a project management solution?

First, we need to check the ease of setup, the general navigation, and the software's core functions to see how intuitive it is. We evaluate this by specific tasks to be performed. With these tasks, we look at many other factors that we now discuss in more detail:

Ease of Learning

When choosing a project management solution for its usability, one of the best ways to check this factor is to assess how easy it is to learn how to use it. The best software solutions in this category will have a mild learning curve, as using them will feel natural. If a project management solution takes more than a few hours to get the hang of, it might not be the best for your business.

Icons & Indicators

Today, icons such as menus, toggles, pins, home, restore, options, help, and a few others have become almost universalized. It makes it easy for a user to instantly get acquainted with a new software solution. Indicators also help users know when to move from one point to another and make notifications easier to notice. Indicators also help reduce user error, as they promptly notify users about things they need to know.

Simplifications

Having many options can sometimes be overwhelming, even though it may allow your team members to have several features to choose from. A project management software that can categorize its options effectively and present them in a simple, clean manner is always your best bet.

User Guides

Of course, once in a while, certain features may not be so evident at first glance. This is when a custom user guide comes in handy. Software solutions that offer such guides help the user navigate where intuition may not be enough. Specific software will provide a practical, step-by-step guide when you recently started with the software or an introduction to new features. Other solutions offer dedicated blogs and FAQ sections on their websites where you can find helpful tips for your tasks.

User Reviews

The best person to ask about the usability of a tool is someone who uses (or has used) that tool. When exploring project management software solutions, we used many customer reviews. They help to get a balanced perspective of each tool, so you know what you're getting with your purchase and where limitations arise that would otherwise fall under the table.

10 Easiest to Use Project Management Software

How to Choose a Highly Usable Project Management Software

When choosing easy-to-use project management apps, it's essential to consider the factors mentioned in this article. We have merged everything discussed above into one score to rank software providers. However, take care not to go down a slippery slope of only considering simplicity.

It's crucial to pick a software solution that meets your needs in both usability and features. Sometimes, great software will come with a bit of a learning curve. You'll need to find that balance to derive better productivity from your team while meeting your specific business needs.

Want to explore great tools that meet specific attributes in terms of features, integrations, and other criteria? Check out our Finder Tool. Need to place two or more similar solutions side-by-side and find that line that differentiates them? Check out our Comparison Tool.