Best Project Management Software for Access
We have evaluated 45+ providers to determine the best project management software in terms of access and usage limitations in the following list.
Access
ClickUp
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ClickUp is a versatile platform that blends task management with plenty of other features and automation capabilities, catering to a wide range of industries. Its unique selling point is its highly customizable interface, allowing users to tailor it extensively to their specific workflow needs.
Pros
Large range of project views
Comprehensive set of features
Great administrative controls
Excellent price-performance ratio
Cons
Can feel overwhelming for new users
Advanced security measures are only available for higher plans
Does not provide domain specific access
Asana
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Asana revolutionizes team collaboration with its intuitive design, seamlessly integrating task management with resource tracking. It's a favorite for its user-friendly interface and robust integrations, empowering teams to streamline workflows.
Pros
Intuitive and easy to use
Extensive range of native integrations
Cons
Limited to basic features
Lacks administrative controls
Does not provide domain specific access
Does not support budgeting
Trello
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Trello's simplicity lies in its card-based task management system, ideal for visual organizers and smaller teams. Its unique appeal is in its straightforward, drag-and-drop interface, making project tracking accessible to all skill levels.
In top 3 for
Pros
Many native integrations
Cons
Poor administrative controls
Limited features
Poor customer support
Meistertask
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MeisterTask offers a visually appealing and intuitive task management solution, ideal for agile teams. Its unique selling point is its focus on simplicity and user experience, making project management both easy and enjoyable.
Pros
Unlimited platform access
Unlimited project members
Custom project icons
Easy to use platform
Cons
Limited project visualization options provided
Limited features in base plan
Freedcamp
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Freedcamp is known for its versatility and affordability, offering a range of project management tools for individuals and businesses. Its distinguishing feature is its flexible pricing structure, making it accessible to a wide range of users.
Pros
Affordable plans
Issue Tracker can open a whole world of functionality for tracking issues
Create custom widgets for any type of information you need in one easy location
Excellent customer support
Unlimited platform access
Cons
Limited security measures
Limited features in base plan
- Our ranking applies to each individual plan that a provider offers. Subsequently, the scores of each plan are merged using a dynamically weighted model.
In today’s corporate world, agility and flexibility are essential values. It’s become common for workers to work on multiple devices, from laptops to smartphones. That is why your project management software needs to provide access through these devices.
Project management software already provides native optimization and improvement of your work rate. Great accessibility options take this even further, allowing your team members to stay productive wherever they are and as they choose, even on the go. We want to help you pick project management solutions that allow you to maximize this revolution in the workplace. Let’s examine the critical factors for optimal access to your project management tool.
What Makes the Best Project Management Software for Access?
To determine the best products, we assess various offerings and explore their specifications to determine what is essential for excellent access to project management software. We also conduct in-depth research, consult experts, and explore several user reviews. From our research, we’ve found out that the following make the best project management software in terms of access:
Number of Projects
As a project manager or business owner at a large company or operation, it’s common to have multiple projects in your portfolio simultaneously. And each project has its specific needs, goals, tasks, and required expertise. That’s why your project management solution needs to be able to support multiple projects simultaneously. Most of the best project management solutions will allow you to support unlimited projects with their software, providing great flexibility. This is why this features prominently in our analysis, at 20% of the score.
Number of Tasks
Like each business can have a large number of projects at the same time, every project has multiple tasks as part of the process. Also, the number of tasks varies from one project to another. Therefore, businesses need a good amount of flexibility with the number of tasks allowed on each project. The best solutions will typically allow you to carry out unlimited tasks on their software so that you can adapt effectively to each project’s needs. The number of tasks is an important component of our access score, at 20%.
Number of Users
Part of the uniqueness of each project or business is the number of team members needed. Suppose you’re a small business planning to scale in a short time. In that case, you’ll need a project management solution that allows you to add as many users as you need in the future. For larger businesses, your project management solution should allow you to accommodate the collaboration needs of a large corporation. This makes it important for a project management solution to support many users so that you can scale and expand your team when needed. The number of users contributes to 20% of our scoring for the access category.
Storage
Data is everything in the 21st-century corporate world, so businesses need to be able to handle and store critical business data adequately. Whether documents, financial statements, CRM-generated data, or marketing content, team members need to be able to keep data in a secure, central database from which it may be easily accessed. This is why a project management solution needs to offer excellent storage options. Therefore, this characteristic contributes to 20% of our scoring criteria in this category.
Mobile App
Mobile phones have been the most used devices in our economy for over a decade. And today, mobile use is overtaking the use of PCs in the workplace. According to Digital Strategy Consulting, 60% of workers now use their mobile phones for work-related activity, and the fraction seems to be growing. This is why having a project management solution with a mobile app is essential. With a mobile app, you can provide your team members with greater flexibility, allowing them to stay productive at all times. When picking a project management software, look out for this option if you often work from your phone.
Desktop App
Desktop apps are another common way for workers to stay productive using project management software. A desktop app creates a virtual compartment where your team members can focus on the task at hand, eliminating distractions. This helps to reduce lost hours and drive productivity. Additionally, we can all do with fewer tabs open on the browser. So, when picking a project management tool, a desktop app can be great for staying consistent and focused.
10 Best Project Management Software for Access & Usage
How to Choose a Project Management Software with Excellent Access
Accessing your project management software from multiple devices while enjoying flexible storage and task management is a great advantage for your business. If your team is diverse and you consider this important, ensure that the solution meets your needs in terms of access before making a purchase. Also, carefully examine the features, integrations, and other specifications to get the best value with your purchase.
Want to explore project management solutions that meet your tailored requirements? Check out our Finder Tool. You can also try out our Comparison Tool to compare multiple software before making your final choice.
Quim Palacios
Quim P.
Updated: May 17, 2025
Project management enthusiast who loves building a good working atmosphere in organizations. Good project management means making team members and clients feel comfortable at every stage of the process. Change my mind.
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FAQ
Which is better – a desktop app or a web app?
Which is better – a desktop app or a web app?
Both are extremely useful, but a desktop app typically offers more productivity. A desktop app creates a curated environment where team members can enjoy the features of your project management software solution. And since team members are not using their web browsers, there is less motivation to begin scrolling through social media or other non-work related sites.
How many team members can I add to each project?
How many team members can I add to each project?
The number of team members you can add to each project depends on what the project management solution offers. Most of the best solutions will allow you to add at least 10 team members to your project, with several others allowing you to add an unlimited number of users.
What options are available for storing my business data?
What options are available for storing my business data?
If your project management tool has limited storage or you’d like to keep your data in other storage devices, there are many options. You can export your data to a third-party cloud services provider or save it on a hard disk. However, we recommend keeping your project data within your PM software as much as possible because it’s well organized. Just ensure to choose a solution that offers sufficient storage for your needs.